Ohio Genealogical Society Annual Conference

Logo from the 2016 Ohio Genealogical Conference

The Annual Ohio Genealogical Society Conference was this past weekend, April 28-30 at Great Wolf Lodge in Mason, Ohio. The agenda was packed full of wonderful genealogical opportunities, offering 86 different sessions. As there were 5 time slots a day, meaning the most you could attend was 15 sessions, it was hard to pick out which ones to attend.

The Ohio Genealogical Society (OGS) is the largest state genealogical society with 95 chapters and over 6000 members. The conference had attendees and speakers from all over the U.S. If you are working on genealogy in Ohio, or have Ohio ancestors, you should really consider joining. Their website offers wonderful databases that are only open to members. But more than that, they offer wonderful learning and sharing opportunities.

I could only attend for one day, and with some consideration, picked out the 5 sessions to attend. Since this year's conference was held in the southwest part of Ohio, I didn't expect to see many familiar people. I don't have family or ancestral roots in the area. But a few familiar faces did pop up.

First, there was Margaret Cheney, current president of OGS and past president of both the Medina County and Lorain County Chapters. She gave me some tips on my application for the Society of Civil War Families of Ohio.

Tom Neel, director of the OGS Library in Bellville was there, staffing the exhibit table for OGS, as well as presenting  a couple of the sessions.

Cheryl Abernathy, Deb Knox and Mrs. Blaha from the Wayne County Chapter also had a display table. As Medina County shares her southern border with Wayne County, we often call on each other for research help for citizens that lived near, and often crossed the county line.  It was nice to see their cheerful faces.

So the sessions I  attended were:

1. 'Cuz We're Cousins: Autosomal DNA Tests by Debra Renard - this was a comprehensive look at DNA tests: the peculiarities of the different companies; the meaning of centimorgans, alleles & the acronyms IBS, IBD, IBP, IBC; what do those estimates of ethnic make-up really mean; and the range what percentage of shared DNA you can expect from different degrees of relatives. She got pretty technical at the end with triangulation and downloading the results as an Excel spreadsheet and merging with the matches to see just where the DNA matches occur.

Drew's book - due out in July

2.  Organizing Your Genealogy Files and Correspondence by Drew Smith - Drew is an established & well respected speaker for OGS and is one of the "guys" from the Genealogy Guys Podcast. I was hoping to learn how to tame the paper dragon that accompanies the genealogy hobby. But one of the first things Drew did was confess about the multiple giant Rubbermaid tubs in HIS house of his "waiting to be filed" papers! So it is an issue that ALL genealogists struggle with.  I did learn about a computer file naming technique that I hope to implement. And like me, Drew is not a fan of the color-coded hanging file system.

3.  Turn Tablets & Smartphones into Genealogy Powerhouses by Lisa Louise Cooke - Lisa was a fun presenter with a lot of energy. Her talk was about the many shortcuts and apps that help your mobile device work as well as your desktop computer for doing research. I can't wait to try them out on my iPad and my new Samsung phone!

4.  Crowdsourcing Your Brick Walls by Drew Smith - crowdsourcing is a new term for what genealogists have been doing for decades: networking with other genealogists to help find the answers to our "problem" ancestors. Besides the listservs, message boards, and forums, we now have communities/groups on social networking sites such as Facebook and Google+ communities. Drew spend a fair amount of time covering how to frame your query to get the maximum responses. Choosing an informative subject line, directing your query to the right group, include the alternate spellings, tell where you have already looked, be precise about what you are looking for, limit long "signatures" and what to do once the problem is solved, are all important in getting the best responses.

Confession: I wanted to go to Sunny Morton's session on "Lies, Errors and Bias-- Oh my! Consider your Sources" but couldn't locate the room. Perhaps it was cancelled. So the last session of the day for me was:

5. Analysis and Correlation: Two Keys to Sound Conclusions by Chris Staats -  Chris is also a well-known speaker for OGS. Chris used a personal case study to walk us through solving a

genealogical quandary when you have little direct or primary evidence and what you do have contains conflicting information. You start by analyzing every detail of the information you already have. Then you create a timeline or spreadsheet to compare the information. He had to condense his research to fit into the presentation time slot and he admitted that we might not agree with his conclusions. And I didn't. But it is very possible that there was information he had to omit that would have changed my mind. I was also pleased to realize that I have been using the techniques he described in my own research.

The syllabus for the conference was 330 pages long and it includes outlines from all the sessions. A copy is included in the conference price.

A banquet on Friday evening was held for all members who were being inducted into the lineage societies, First Families of Ohio, and the Society for Civil War Families of Ohio. Around 100 people attended. Most were being inducted into the First Families of Ohio. To qualify, they had fill out an application and present solid, documented proof that an ancestor had settled in Ohio prior to 1820. Many family members were being inducted together, fathers/daughters, mothers/daughters, sisters and one whole family that included dad/mom/4 teenage children.

I was inducted into the Society for Civil War Families of Ohio. This was for proving my ancestor, William Preston Williams served in the Union Army as part of the 3rd West Virginia Cavalry. The medal and ribbon presented to me, pleased me much more than I had anticipated. A very kind lady helped me pin it on when I got back to my table. Certainly, there was a feeling of accomplishment. But maybe my ex-military days were surfacing?

I think it is pretty cool looking! What do you think?

Certificate and medal with ribbon for the Society of Civil War Families of Ohio

What I learned....

The Ohio Genealogical Society Library near Bellville, Ohio
just a few miles off I-71.

Every year in October the Ohio Genealogical Society offers an all-day seminar for genealogy librarians. We get to network with other like minded library staff, tour the library facilities and most important of all, discover new genealogical techniques and resources. On October 16th Lisa and I attended the 13th Annual Genealogy Librarians Seminar. We had a very good time and learned a lot!

Here are some highlights:

Tom Neel, the OGS librarian, talked about Naturalization Records. Lisa and I have worked with

Tom Neel, Librarian at the
Ohio Genealogical Society Library

naturalization records before, but Tom's talk took us in deeper than our own research had ever required of us.  Facts:

• Naturalization was not required, unless the immigrant wanted to vote or buy land. I suspect buying land was more of an incentive than voting.
• Prior to 1920, most applicants were men. Their wives and children's citizenship status followed whatever he was. If a native born American woman married an "alien" immigrant, she became an alien resident. In 1920, women won the right to vote, so they had to change that law.
• Colonial citizenship only required an "oath of allegiance" to whoever was in power, mostly like the King.
• In 1776, all white male residents of became citizens of the new-born United States of America, if they wanted to. But for many years, only white males who owned land could vote.
• Residency requirements changed over time:
• Prior to 1795 you had to be a resident for 5 years.
• Starting in 1795, you had to be a resident for 3 years.
• In 1824, the law was changed so you had to be a resident for 2 years.
• Different paperwork was filed:
• First paper- declaration of intent. Many immigrants were encouraged to file these as soon as possible.
• Second papers - Petition for naturalization - were filed in court.
• Certificate of citizenship was issued to the immigrant and would remain in the immigrant's possession.
• Naturalization papers could be filed in any court of law. In Ohio:
• Prior to 1852 could be filed in the county court of common pleas or the Ohio Supreme Court.
• In 1852, the probate courts were formed and they took over most of the applications for naturalization. These papers would be on file with the Clerk of Courts.
• The "packets" of naturalization papers are on file at the National Archives Regional Offices. For Ohio, that is in Chicago, Illinois.

Gwen Mayer giving a Haunted
Hudson Tour. Gwen's eyes make
her look possessed.

Next, Gwen Mayer from the Hudson Library and Historical Society talked about genealogy programming at her library. She works with their genealogical society and between them they offer TWO genealogy programs a month! She had a lot of GREAT ideas that we hope to implement in the coming months. I don't want to ruin the surprise, so I won't give any details here. And alas! Our staffing levels will  not permit us to offer two programs a month...

Then, Lisa Long of the Ohio History Connection talked about Ohio's State Hospitals and 

Athens State Hospital, closed in 1993.
Known to thousands of Ohio University students as 
"The Ridges."

Developmental Centers. These are the hospitals for people with mental illnesses, epilepsy or developmental disabilities. Most of us have at least one or more ancestors who needed to be hospitalized in one of these institutions. She covered the history of the legislation that created the hospitals and that also still protects the records. Many of the hospital records have been turned over to the Ohio History Connection, but can only be released to the deceased patient's closest living relative for a $25 fee. Case files, the detailed daily record of treatment and progress, are destroyed 10 years after the patient's release from care. Some documentation of patients' lives can be found in public records, such as:

• Death records
• Census records showing the "inmates" living at the hospital at the time of the census.
• County home registers.
• The DDD census schedule taken in 1880, that lists the deaf, dumb and disabled.
• Newspaper reports
• Institutional cemeteries. Toledo & Athens have online listings: toledostatehospitalcemetery.org and namiathensohio.org/~oldsite/GravesDirectory.html 
• County Histories
• Ohio Laws
• Probate records - it is up to each probate judge whether to provide access to these records. I have luckily found several for my ancestors.

The last presentation was named "Its Electric: Publicizing Your Archival Collections Using EAD FACTORy" by Amy Dawson of Cleveland Public Library. I will admit it. Amy was talking way over my head at the beginning, using jargon and acronyms that I didn't understand. But once we got some definitions, I enjoyed her talk. Basically, she was talking about how to use the open source software, EAD FACTORy to produce finding aids for your digital or archival collections.

An Edris Eckhardt Alice in Wonderland
figurine created by WPA artists, like what
the Medina Library owns.

For example, the Medina Library owns a set of Edris Eckhardt ceramic statues. But unless you talked to me, you would never know it. But with this software we could create a finding aid that would be added to the library's catalog of materials. Then anyone who searched for Edris Eckhardt in the catalog would find out that the Medina Library owns some of her work and that it is in storage. I hope that we are able to use these tools for our collection in the near future.





While you may not be a candidate for the Annual OGS Librarian's Seminar, you should be checking out what classes and programs your local genealogical society or local library is offering to enhance your genealogical research skills!



And I want to thank everyone who lets me know that the blog is appreciated and valuable. Most of you contact me via email, FB or personally. It is nice to know that you are out there! THANKS!